Are you looking for an opportunity to work in one of Okanagan’s most recognized visual arts institutions?
You would be working with curators, exhibition technicians, educators, marketing specialists, accounting staff, and development personnel, to mention a few – all of whom are committed to achieving the Gallery’s programmes and mandates. We provide a stimulating and creative work environment.
Current Open Positions:
Job Title: Administration Coordinator
Organization: Vernon Public Art Gallery
Start date of employment: As soon as possible
Details: This is a part-time position, approx. 21 hrs/week. Rate of pay: $20-23/hr.
About the Position:
The VPAG is seeking a motivated individual to join the gallery as the Administration Coordinator. This role will provide administrative support and stewardship to areas of fund development, membership, volunteering, and general gallery operations. This position will work closely with all gallery departments to develop successful programs and foster strong relationships within the community.
Reporting Relationships
The Administration Coordinator reports directly to the Executive Director (or Curator in ED’s absence) while working collaboratively with all members of the VPAG team.
Responsibilities
- Manage regular gallery records and statistics (including internal reporting and reporting statistics with CADAC)
- Manage a database of gallery members, sponsors, and donors
- Develop and maintain relationships with sponsors, donors, and members
- Assist with grant applications and related statistics
- Develop and manage the volunteer program
- Utilize fundraising software (Keela) to run reports, queries, and manage selected communications
- Implement best practices for the use of Keela and Monday.com
- Provide administrative support to other departments as necessary
Qualifications
- Relevant degree, diploma, or coursework in business, administration, policy, or arts and culture
- Able to work collaboratively with other gallery departments
- Able to exercise discretion and sound judgement when dealing with confidential matters
- Strong administrative and project management skills
- Excellent written and verbal communication, interpersonal, and organizational skills
- Excellent computer skills including experience with Microsoft Office
- Experience with fundraising and workflow software and the Square POS system is considered an asset
- Experience coordinating volunteers and small project teams an asset
- Experience with non-profit organization, and working with a Board of Directors are considered assets
- Keen eye for detail and a drive to deliver results and exceed expectations
- Able to work flexible hours including occasional evenings and weekends
- Other duties as assigned by the ED
Please fill out the form to apply! The Vernon Public Art Gallery is an equal opportunity employer. Though we greatly appreciate all applications, only those who are selected for an interview will be contacted. The selected candidates will need to provide 3 references for their relevant experience.
